Organising a Tech Conference – 12. Preparing the presentation rooms
Post 12 of 15
Requirements Presenters were asked from the very beginning if they had any specific requirements for their presentations, using the presentation proposal form. Few presenters had special requests, but we logged those for later use.
Stationary packs Every presentation room was kitted out with the following:
Whiteboard + pack of markers Paper flipchart + pack of markers Packs of post-it notes for delegates Felt-tips for delegates Pencils for delegates A pen and notebook was made available by a sponsor in the delegate bags....
Organising a Tech Conference – 11. Preparing the venue
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Maps As most of our delegates were not familiar with the event venue, we decided to create detailed maps of the venue. Not only were those maps helpful to delegates, they were also a good advertising opportunity for our sponsors. We created the maps using Adobe Illustrator, so that they could be printed in very large sizes without any loss in quality. Here are the maps we used for the event....
Organising a Tech Conference – 10. Advertising the event
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Leveraging professional networks Without a doubt leveraging our existing professional networks is what helped us secure the largest number of delegates. We identified a group of leaders in the field, and contacted them personally, asking them to spread the word. We also leveraged our networks in the following organisations:
AGIS Principals & directors IBO Directing traffic to event website As stated in a previous post, we created a sub-section of our school website for our event....
Organising a Tech Conference – 9. Communicating using mass email tools
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Reasons for using MailChimp Here are the main reasons why we decided to use MailChimp over our internal email system:
Improved deliverability of emails No risk for our domain to end up on ‘spammers’ lists Better group management Detailed reports of who read the emails, who clicked on links within the emails, etc. Nice looking templates Ability to easily personalise emails Ease of use Generous free tier It has a monkey for its logo MailChimp is only one of many providers of such service....
Organising a Tech Conference – 8. Employing Student Helpers
Post 8 of 15
There are several strategies that can be used to recruit the right students for the jobs you need. Here are some of the strategies we used when organising the ECIS Technology Conference 2015.
Advertising the positions We decided to advertise for the following positions using our internal daily communication with students (daily bulletin) and through email communication as well. You can download all of the position details and requirements here....
